Thursday, February 26, 2015

3 Types of Adversity in Conflicts

Adversity implies a relationship between two parties where there is the potential for harm or unfavorable results in success or development for one or both sides.  In legal matters, adversity does not necessarily imply contention; and contention does not necessarily imply litigation.  Let’s explore three scenarios.

1.    A legal matter where your client, X, is adverse to Y, in a contract negotiation.  For example, X and Y agree to enter into a business relationship where X, a manufacturer, sells a product at wholesale value to make a profit, and Y, a retailer, then sells that product at retail value to make a profit as well.  
2.    A legal matter where your client, X, is adverse to Y, in a breach of contract.  For example, X failed to deliver goods to Y within an agreed upon date, resulting in Y not delivering the product as advertised to consumers causing them potentially to lose customers.
3.    A legal matter where your client, X, is adverse to Y, in a lawsuit.  For example, Y goes out of business because it depended on X to deliver wholesale goods, which were advertised to consumers, but X never delivered, and Y went bankrupt as a result of cost of the ad campaign and bad reputation that followed.

All three scenarios above involve adversity.  #1 involves a relationship where the parties are likely on good terms, or at least likely not (yet) on bad terms, and each party is self-interested.  #2 involves a relationship where the parties are not on good terms, as the word “breach” implies that there is a dispute about circumstances that  occurred according to the terms of an agreement. #3 involves a relationship where there is a plaintiff and a defendant, as the matter has ripened into litigation.

When running conflict checks, it is important to distinguish between adversity, contention, and litigation.  Here is why:

Let’s imagine that a conflict exists because Y is also a client of another attorney at the same firm in a separate, unrelated matter.

·      In scenario #1 above, which may likely be beneficial to both parties, and the outcome on both sides may be favorable if the contract is executed.  So, when searching for the adverse party, if a conflict is found with the exact party or an affiliate of that party, it is likely that both sides will consent to the matter proceeding accordingly.  
·      A matter such as in #2 above, may at one point have benefited both sides, or the parties may have expected some mutually beneficial outcome, but one side acted or failed to act in a manner that was not agreed upon in the contract.  The likelihood of a waiver to be obtained from both sides if a conflict exists is less likely than in the first scenario.  A dispute has occurred, and there is a potential for a lawsuit or legal action to follow.
·      A matter such as in #3 above is not likely to benefit both sides of the aisle.  A decision has to be made that will ultimately favor the plaintiff or the defendant (or they may settle). Here, if a conflict exists, a waiver will most likely not be granted by either side due to the severity of the outcome in litigation against the parties or one of their affiliates.  

The example(s) provided above not only demonstrate why it is important to distinguish between the type of adversity in each matter, but also why it is important to distinguish between the matters.  For example, a waiver granted in scenario 1 above would not apply to scenario 3.  The parties would have to explicitly consent to the representation in the lawsuit.

I invite you to share comments or questions.

Thank you,
Ryan Vago
Founder & President 
RION Corp.

Thursday, February 19, 2015

Searching Individuals for Conflicts

What is your firm's policy regarding conflicts of interest with individuals? 

We know that false hits are a waste of time, and while there's a small chance you'd find a false conflict - the bigger issue would be that you'd miss one.

Some firms identify individuals in their conflicts database by state of residence (SOR). For domestic matters, this applies to any state in the USA. The same applies to international matters, or SOR could also apply to the foreign nation. 

For individuals with common names, (e.g. Jane Smith, John Smith, etc.), there is a good chance that two individuals with the same first and last name live in the same state. In this situation, it is important to note the individual's middle initial (or full middle name if known).  

Further research into the billing contact information (address, phone number, job title, company, etc.) can help identify which individual is actually involved in the matter where there may be a potential conflict.  

Please share any ideas, strategies or experiences you've had below. 

Thank you, 
Ryan Vago 
Founder & President 
RION Corp.

Thursday, February 12, 2015

Navigating through the Various Rules of Professional Conduct

To catch potential conflicts of interest, firms can easily keep track of the clients, adverse parties, and third parties involved in each matter, in a database that can be searched for a record of the parties involved in new matters, and for new parties involved in existing matters.
Here is a summary of some of the American Bar Assiciation Model Rules of Professional Conduct that govern conflicts in the legal industry.
Rule 1.7 - Conflict of Interest: Current Clients
The typical client-lawyer conflict of interest in a U.S. law firm involves the representation of a client who is directly adverse to another client, or if there is a risk that the representation will be limited by the lawyer / law firm's responsibilities to another client, a former client or a third person, or by a personal interest of the lawyer.

Rule 1.8 - Conflict of Interest: Current Clients: Specific Rules
The specific rules forbid a lawyer from entering into a business transaction with a client. What happens if a business contact asks to retain a firm lawyer for a legal matter, does your firm keep a record of business relationships to catch potential conflicts?

Rule 1.9 - Duties to Former Clients
How does your firm treat former clients? If a lawyer has formerly represented a client in a matter, the rules prohibit the representation of another person in the same or a substantially related matter in which that person's interest are materially adverse to the interest of the former client, unless the former client gives informed consent confirmed in writing. 

Rule 1.10 - Imputation of Conflicts of Interest: General Rule
What about new lawyers joining the firm? Generally, while lawyers are associated in a firm, none of them are allowed to knowingly represent a client when any of them practicing alone would be prohibited from doing so.  How does your firm handle potential conflicts when lawyers are bringing in business that has not yet been screened?

All of the above rules are important reasons why it is critical to keep, in addition to the parties, a record of the description of each matter, the practice area, and the roles and relationships of each party involved in your matters. 

Further, corporate affiliations and relationships between the many parties involved in legal matters at law firms are complex and also important to know when running conflict checks. 

For more details on the ABA Model Rules of Professional Conduct, see: http://www.americanbar.org/groups/professional_responsibility/publications/model_rules_of_professional_conduct/model_rules_of_professional_conduct_table_of_contents.html

For a list of states that have adopted the ABA Model Rules of Professional Conduct, see:
http://www.americanbar.org/groups/professional_responsibility/publications/model_rules_of_professional_conduct/alpha_list_state_adopting_model_rules.html

I invite you to share your thoughts or questions in the comments section below.

Thank you,
Ryan Vago
Founder & President
RION Corp.

Wednesday, February 4, 2015

Corporate Restructuring

Did you know that in 2011, Qwikster changed their name to Netflix?

Here is a list of six more companies that changed their names recently (f/k/a stands for "formerly known as"):

- Academi (f/k/a Xe Services, Blackwater USA; 2011, 2009)
- Ally Financial (f/k/a GMAC; 2010)
- Accenture (f/k/a Andersen Consulting; 2001)
- Altria (f/k/a Philip Morris; 2003)
- World Wrestling Entertainment (f/k/a World Wrestling Federation; 2001)
- AirTran Airways (f/k/a ValuJet Airlines; 1996)

Source: http://247wallst.com/special-report/2013/02/11/seven-companies-forced-to-change-their-names/3/

There are several sources that you can ask to automatically send a notification if an entity you have researched has made a change by setting up alerts.

This may not always be necessary, but if you find a source that indicates a name change, merger, or acquisition is pending, then an alert may be useful to update your database when the time comes.

Google is one very good source that you can use to set up an alert, and most business intelligence data sources allow you to set up an alert so when your entity shows up in the news regarding an updated corporate structure or name change - you can be made aware.

Another source of information regarding changes to corporate structure is the Institute of Mergers, Acquisitions and Alliances (IMAA) which keeps track of selected, regularly updated statistics on Mergers & Acquisitions worldwide.

Source: http://www.imaa-institute.org/statistics-mergers-acquisitions.html#TopMergersAcquisitions_Worldwide

Many firms may not be able to keep track of this information unless the entity comes up in a new conflict check request, or update to an existing matter.

What do you do when a client or another party involved in one of your matters has changed its name or corporate structure? I invite you to share in the comments section below.


Ryan Vago
Founder & President
RION Corp.